Forms
Forms
The following forms are provided for the use of the Posts and Auxiliary
of the Department of Kansas, Veterans of Foreign Wars. Most downloadable forms
are in Adobe (.pdf)
format, and in order to use them you must have Adobe Reader (Version
4.0 or higher) installed on your computer to utilize them. To download and
install the latest version of Adobe Reader, please click on this icon and
follow the directions for downloading and installing the reader on your
machine.
It is also suggested that you download
and install the latest version of Java
because the later versions of Reader (8 and 9) require the updated version to
operate correctly.
Once you have Adobe Reader installed on your machine, you can return to this page and click on the links listed below. The file will be automatically launch Acrobat Reader and download the file into it. Once the file is loaded into the reader, I would suggest that you save the form on your hard drive by clicking on the "Save a Copy" under "File" on the Reader menu (NOT by doing a File..Save on the browsers menu bar.) This way you have a copy of the form on your machine and won't have to download it again. Next, with the form loaded in Acrobat Reader, you can fill out the form on the computer and print however many copies you need. If you have Adobe Reader 8 or above, you will be able to fill in the form and then save the filled in form.
Forms for Department of Kansas Programs are now available from the Programs pages of this site.
Section 218 of the Manual of Procedure requires that, not later than the last day of each quarterly period, the trustees "audit the books and records of the Post Quartermaster, Post Adjutant, and any activity, club room, holding company or unit sponsored, conducted or operated, for on behalf of the post and submit a detailed statement of such audits to the Post." It further requires that the Trustees "submit a Post Trustee's Report of Audit to the Department Quartermaster for referral to the Department Inspector." You can download the form by clicking on the link below. After the form has loaded into Acrobat Reader, remember to save the blank form to your hard drive by clicking on the "Save a Copy" under "File" on the Reader menu bar (not the "Save" icon on your browser) so you won't have to download the file each time you want to use it. With the form loaded in Acrobat reader, you can fill out the form by clicking on the field that you want to fill in and typing the information into the field. The form will automatically do the calculations. Once you have completed the form, print off two copies, one to send to the State Inspector and one for Post records.
Download Trustees' Report of Quarterly Audit
Download Quarterly Audit Instructions
This form is for the use of Department and District officers' use in submitting for reimbursement of expenses. Download the form by clicking on the link below and save to your hard drive. Open the form in Acrobat Reader and fill it in. Print two (2) copies (One for your records and one to send in). District Officers submit the voucher to your District Commander. Department Officers submit the voucher to the Department Commander. Be sure to include receipts for expenses with your voucher.
An accounting must be made of money that your receive as reimbursement for expenses incurred while serving as a representative of the VFW. Otherwise, the Internal Revenue Service (IRS) may consider the money that your receive a personal income. It is the responsibility of each individual to keep records and to furnish documentary proof of his/her personal expenses.
In order to protect yourself, you should complete the travel expense form before submitting it for payment. Obtaining receipts on all items will be to your advantage and protection.
Download Department Expense Voucher
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